When you make a request for notification of or access to records, it must:
- Be made in writing and signed by the person making the request, who must be the individual about whom the record is maintained; or his or her authorized representative.
- State that it is made pursuant to the Privacy Act, 5 U.S.C. 552a, and be marked "Privacy Act Request" on the request and on the envelope. Give the name of the System of Records to which access is sought. A current listing of the Treasury's System of Records, along with updated routine uses and claimed exemptions, can be found the on the Department's System of Records Notices page. To see a listing of the more recent TTB Privacy Act System of Records appearing in the Federal Register click here.
- Provide enough information (i.e., the nature of the record sought, the date of the record or the period in which the record was compiled) to enable us to locate the record with a reasonable amount of effort;
- State that you are a citizen of the United States or an alien lawfully admitted for permanent residence in the United States;
- Provide verification of your identity (see below);
- Be sent to the address indicated for the requested system of records, as specified on the Treasury’s “System of Records Notices page.”
State whether you wish to inspect the records or desire to have a copy made; Give a firm agreement to pay the fees for duplication that might be incurred; and If necessary, provide written consent for release of the information to your authorized representative (see below).
Authorization
Individuals may not get information about someone else under the Privacy Act. If you want TTB to release information about you to someone else, such as your attorney or other authorized representative, you will need to provide written consent for the release of the information. The written authorization must contain:
- A description of the record which may be disclosed;
- The name of the person, firm, or agency to which the record will be disclosed;
- A statement that the agency is authorized to disclose the record;
- Your signature and the date; and
- Verification of your identity.
Verification of Identity
You must verify your identity before action will be taken on any request. This can be done by providing a copy of a driver's license bearing your signature; or by providing a signed and dated statement that you understand the penalties provided in 5 U.S.C. 552a(i)(3) for requesting access to records under false pretenses, and the statement is subscribed by you as true and correct under penalty of perjury pursuant to 28 U.S.C. 1746.